What we expect from you:
Oversee the day-to-day activities of the office as the main point of contact in the reception area;
ProvidE full office support to the local team;
Identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed;
Sett up appointments, conferences and managing meeting rooms;
Coordinate domestic and international travel, including flight, hotel, and car rental reservations;
Provide general support to visitors;
Participate actively in the planning and execution of company events;
Plan in-house or off-site activities;
Correspondence with business partners and service providers;
Coordinate dedicated projects and report to management.
Our ideal match:
2 + years in proven experience as an office manager or similar role;
Experienced in handling a wide range of administrative and executive support related tasks;
Strong organizational and planning skills;
Excellent time management skills and ability to multi-task and prioritize work;
Attention to detail and problem-solving skills;
A creative mind with an ability to suggest improvements;
Strong communication skills with ability to adjust to different communication styles;
Proficient in MS Office;
Fluency in English written and spoken is a must;
Additional languages (French or German) will be consider a plus.
A knowledgeable, high-achieving, experienced and fun team;
The chance to be part of a rapidly growing company and the next success story;
Free and healthy meals for all our colleagues;
Private health insurance;
Access to LinkedIn Learning.
We take care of the people we hire and the teams we build. We mind. apply now
2020 Ipan GmbH
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